Using Attendance

Overview

Attendance is recorded per class, per session (AM and/or PM), for every school day. Faculty take attendance for their Advisory section and any Subject Classes they teach.

Each absence or late mark can carry a reason and a validation status, so schools can distinguish excused from unexcused cases.

How to Access / Use

1. Before you begin

• You're signed in to the Faculty Portal.
• The class is assigned to you for the current academic year.
• The class shows its expected session schedule (AM only, PM only, or AM + PM).

2. Take today's attendance

1. On the Faculty Dashboard, check Today's Attendance and click Take AM/PM Attendance on the class card.
   
2. Mark each learner Present, Late, or Absent. Use Mark all present then fix exceptions, or Show late / absent only to jump to what's left.
3. For Late/Absent, optionally add a reason; for Absent, set Validation to Pending, Excused, or Unexcused.
4. Click Save draft to keep progress, or Submit AM/PM Attendance to record it.

3. Record attendance for a previous date

1. From Take Attendance, select View other dates — or go to Attendance Records and choose your section.
   
2. Navigate to the date you want to record:
   • Use Week or Month to change the view.
   • Click < or > to move to the previous or next month.
   • Click This month to return to the current month.
   • To jump to a specific date, click the calendar icon, select the date, then click Go.
   • In Month view, use the bottom slider if the date is outside the visible area.

3. Click the day and date displayed at the top of the column (for example, FRI 26) to open and record attendance for that day.

   
4. Record and save the attendance for that day.

4. Review & export attendance records

1. From the Dashboard, click Previous Attendance, or open Attendance Records and select a class.
   
2. Switch between Week/Month and AM, PM, or AM + PM. Toggle Weekends if needed.
3. Hover any mark for its full detail, or click a date cell to open that day's Attendance Sheet.
4. Click CSV or PDF to export the current view.

5. Correct a submitted record

1. In Attendance Records, turn on Override mode (only available for classes you're assigned to).
2. Select the mark and edit it — the change is written to the audit trail.

6. Set a class's attendance sessions

1. In Attendance Records, select the class, then click Class settings.
2. Choose AM + PM, AM only, or PM only.
   
3. Click Save.

Good to know

• AM and PM attendance are tracked separately — a learner can be Present in the morning and Absent in the afternoon.
• An Absent mark defaults to Pending until you set Excused or Unexcused; pending absences stay flagged in Attendance Records.
• Save draft keeps progress without finalizing — nothing is recorded until you submit.
• Editing a submitted record always requires Override mode, and only for classes you're assigned to.

Summary

Take attendance daily for each session, mark exceptions with a reason, and follow up on Pending absences. Correcting a past record requires Override mode.