The Bulk Uploader is an administrative tool in Grado used to create or update large volumes of records across supported modules using standardized CSV templates.
It is designed to support initial system setup, term preparation, and bulk updates, while reducing manual entry and minimizing data errors.
This article serves as a central reference for understanding how the Bulk Uploader works, when to use it, and what modules it supports.
The Bulk Uploader provides a consistent and efficient way to manage institutional data at scale.
It is commonly used for:
Initial system setup or data migration
Start-of-term or start-of-year updates
Mass corrections or structured data updates
Loading academic, people, and configuration records that follow defined formats
Bulk Upload is available only to users with appropriate administrative permissions.
Template-Based Uploads
Each supported module provides a downloadable CSV template with predefined headers and field rules.
Validation Before Import
Uploaded files are validated for required fields, formats, duplicates, and record relationships.
Actionable Error Feedback
Invalid rows are flagged with clear error messages for correction and re-upload.
Scoped Updates
Uploads add or update records without affecting unrelated data.
Audit Visibility
Upload activity is tracked for review and troubleshooting.
| Step | Action | Result |
| 1 | Download the module template | CSV file with required columns |
| 2 | Populate the template | Data prepared in correct format |
| 3 | Upload the file | Valid rows are uploaded immediately |
| 4 | Review upload history | Errors are listed for failed rows |
| 5 | Correct and re-upload | Updated rows are processed on re-upload |
💡 Always resolve validation errors before re-uploading.
Working with large data sets
Performing structured or repetitive updates
Preparing data ahead of enrollment or grading cycles
Ensuring consistency across related records
Making one-off or small corrections
Unsure of data dependencies or upload order
Modifying operational records best handled through workflows
Bulk Upload supports multiple modules across academic, administrative, and configuration areas.
Availability may vary depending on system setup and permissions.
Student Information
Student Profile
Faculty
Degree Programs
Subjects
Curriculums
Curriculum Requirements
Sections
Courses / Classes
Eligibility Status
Fees and Fee Categories
Buildings
Rooms
After a successful upload:
Records appear in their respective modules
Related entities link automatically when reference values match
Invalid rows remain excluded and must be corrected separately
No changes are applied until validation passes and upload is confirmed
Follow this sequence to reduce validation errors and ensure proper data linking.
Use this order when setting up Grado for the first time or migrating data.
| Order | Records | Description |
| 1 | Degree Programs and Subjects | Establish the academic structure and subject catalog. |
| 2 | Grade Components | Define grading criteria for subjects that use component-based grading |
| 3 | Facilities (Buildings, Rooms) (Optional) | Upload only if rooms and buildings will be used during class scheduling. Must be completed before creating courses or classes that reference rooms. |
| 4 | Curriculums and Curriculum Requirements | Link subjects to programs and define academic requirements. |
| 5 | Students and Faculties | Load core people records. |
| 6 | Sections and Courses/Classes | Create class groupings, schedules, and faculty assignments |
| 7 | Fees | Set up financial records after academic structures are in place. |
Use this sequence before enrollment opens for a new term.
| Order | Records | Description |
| 1 | New Subjects and Grade Components | For newly introduced subjects or updated grading structure |
| 2 | New Curriculums and Curriculum Requirements | If programs or requirements change for the new term |
| 3 | New Students and Faculties | Add incoming students and newly hired faculty. |
| 4 | Sections and Courses/Classes | Create term-specific sections and classes. |
| 5 | Eligibility Updates | Apply student eligibility rules. |
✔ Always download a fresh template before uploading
✔ Verify required identifiers and reference codes
✔ Upload in manageable batches
✔ Back up existing records before major updates
✔ Review validation results carefully
✖ Do not rename template columns
The Bulk Uploader is the primary tool for managing large-scale data imports in Grado.
When used correctly, it ensures faster setup, consistent records, and fewer data errors across the system.
