Use the Grade Book in the Faculty Portal to open an assigned class, review its grading setup and activities, and work with learner scores for each available term.
The Grade Book displays the terms or grading periods configured for the class. The number of terms shown can vary depending on the class setup.
Make sure that:
You are signed in to the Faculty Portal.
You are the assigned teacher for the class.
The class belongs to the correct academic year.
The learner list and grading setup for the class are correct.
The Grade Book uses the grade components, component weights, activities, and transmutation table configured for the class. Depending on your school's grading policy, some grading settings may be managed by the school rather than by the faculty member.
You can open an assigned class from the Faculty Portal.
Go to Grade Book.
Select the class you want to work with.
Depending on the Faculty Portal layout, you may also be able to open the class from the list of assigned classes or from Records > Grade Book.
Before proceeding, confirm the class details, including the subject, section, academic year, and learners.
The class Grade Book shows the terms available for encoding.
Select the required Term tab before reviewing activities or entering scores.
The available tabs depend on the class configuration. For example, a class with two grading periods may show Term 1 and Term 2 only.
A term that is not available for Grade Book encoding may not appear. This allows a class to begin using the Grade Book in a later term when earlier grades have already been recorded through another approved workflow.
Important: Each available term has its own activities and learner scores. Confirm the selected term before making changes.
Use the controls above the Grade Book table to change the information displayed.
Select Overview to focus on the grade components and term summary.
This view is useful when you want to review the calculated component results without displaying every individual activity.
Select All to display the activities and calculation columns for all grade components.
Use this view when you need to review the complete Grade Book for the selected term.
Select a grade component to display only the activities and calculations associated with that component.
Depending on the school's grading setup, components may include items such as:
Written Works
Performance Tasks
Examinations
The component names shown in your Grade Book depend on the class configuration.
Activities appear as columns under their corresponding grade component.
Select an activity heading to review its details. Depending on the activity, the information can include:
Activity name
Date given
Total points
Activity weight, when configured
Some activities may be provided by your school's grading setup, while others may be added for the class.
For instructions on adding or changing activities, see Managing Grade Book Activities.
The Grade Book displays calculated values based on the learner scores and grading setup.
Common labels include:
PS — Percentage Score
WS — Weighted Score
IG — Initial Grade
TG — Transmuted Grade
Remarks — the result determined by the applicable transmutation table
Some weighted activities may also display W columns that show each activity's contribution to the component calculation.
These calculated fields are read-only. Enter learner scores only in the applicable activity columns.
Note: The Grade Book can display current calculations while scores are being encoded. Generated term results may remain unchanged until the term is generated or regenerated from the Grade Sheet tab.
Use the available learner controls to make the Grade Book easier to review.
You can:
use Search student to find a learner;
select Alphabetical to sort learners by name;
select By Gender to group learners by sex; and
select the Student heading to reverse the learner name order.
These controls change how the learner list is displayed. They do not change the recorded scores or grades.
The Grade Sheet can be used together with the Grade Book or as a standalone class-level grade-entry workflow.
When you use the Grade Book to record detailed activity scores:
Enter and save the learner scores for the term.
Review the Grade Book calculations.
Select the Grade Sheet tab.
Select Generate or Regenerate for the applicable term.
Grado then computes and saves the term grades from the scores recorded in the Grade Book.
A school does not need to use the Grade Book for every grading period.
The standalone class Grade Sheet can be used when the school only needs to record the quarterly or term grade that will be used for grade reporting, without encoding the underlying activities and learner scores in the Grade Book.
For example, if Grado is deployed after Term 1 has already ended:
Record the existing Term 1 grades directly in the class Grade Sheet.
Configure the Grade Book for the remaining grading periods.
Use the Grade Book to record activities and learner scores beginning with Term 2.
Generate the succeeding term grades from the Grade Book as they are completed.
This allows the school to preserve grades from an earlier completed grading period without recreating all of the activities and scores that produced those grades.
Note: Grades entered directly through the standalone Grade Sheet are not generated from Grade Book activity scores. Follow your school's approved grading and grade-submission process when entering term grades directly.
For instructions on direct class-level grade entry, see Using the Grade Sheet.
You can now:
open the Grade Book for an assigned class;
select the correct term;
switch between available Grade Book views;
review activities and calculation columns; and
move to the Grade Sheet when you need to work with generated grades.
