Linking subjects is a core step in completing Grado’s academic structure. Once subjects are created, they must be linked to programs, disciplines, and classes so they appear correctly in enrollment, advising, and grading modules.
This article explains how subjects interact across the system and why proper linkages are essential for accurate records and grade computations.
Subjects in Grado connect key academic components through the following hierarchy:
💡 If a subject isn’t linked to a curriculum, it won’t appear during class creation, enrollment, or report generation.
Subjects linked to a curriculum define the required courses for a program or grade level. This determines what appears during:
When setting up a curriculum, add each subject and specify its term (e.g., Semester 1, Yearlong) and level (e.g., Grade 10, 1st Year College).
💡 A single subject can be linked to multiple curricula if shared across programs (e.g., Physical Education 1).
A Class is a specific offering of a subject in a given term. When a class is created, the subject’s setup — such as grade items, transmutation table, and behavior code — automatically applies.
Correct linkage ensures:
If the class subject matches one in a student’s curriculum, it is automatically credited to their program checklist.
💡 A Grade Sheet template is created automatically based on the subject’s grade item count and transmutation table.
A Discipline groups related subjects under one curriculum requirement. This is used when students can choose from several subjects to fulfill a single requirement.
Example: If all programs require Physical Education 2, and the school offers Volleyball, Basketball, and Tennis, these subjects are linked under the PE 2 discipline. A student enrolled in Volleyball will have that grade credited toward the PE 2 requirement.
| Subject shared by multiple programs (e.g., PE, NSTP) | Link the same subject to each applicable curriculum. |
| Subject renamed or recoded for a specific program | Edit the curriculum’s display name or code instead of deleting the record to preserve data history. |
| Student took a class not listed in their curriculum | Depending on policy, it appears in the transcript as “not credited” and carries zero units. |
| Special or co-curricular subjects | Tag appropriately (e.g., is_cocurricular) to control grade visibility and averaging. |
Incorrect subject linkage can lead to:
💡 Best Practice: Always verify subject linkages before publishing curricula or creating classes for a new term.
Subjects connect Disciplines, Curricula, and Classes. Accurate linkages ensure that subjects display correctly in enrollment, grading, and reporting, maintaining data consistency across Grado.
